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Our GDPR statement

The company Accace Circle a.s., with its registered office at Hvězdova 1716/2b, Nusle, 140 00 Praha 4 – Ružinov, company ID.: 072 91 493, registered it the Commercial Register at the Municipal Court in Prague, Section B, Insert 23655 (hereinafter as the “Accace Circle”) processes the following groups of personal data:

  • the personal data in relation to which Accace Circle is the controller as it determines the purpose and means of its processing;
  • the personal data in relation to which Accace Circle is the processor as it processes the respective data on behalf of its clients which determine the purpose and means of its processing.

Accace Circle processes the personal data in accordance with REGULATION (EU) 2016679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (hereinafter as the “Regulation”).

In terms of the Regulation, Accace Circle has adopted the appropriate technical and organisational measures in order to ensure the protection of the personal data and the rights of the persons, whose personal data is processed (hereinafter as the “Data Subject”). In order to fulfill the obligation laid down by the Regulation, Accace Circle is obliged to inform the Data Subject about the details of the processing of the personal data.

Accace Circle as the Controller may collect the Personal Data for Marketing and Recruiting purposes, as follows:

  • Members/Friends

    Purpose: keeping the data of the contact person of the company interesting in joining of the community Accace Circle
    Legal basis: consent (art. 6 para. 1 a) of the Regulation)
    Scope of personal data: name, surname, company, e-mail address, phone number
    Recipients: members of the Accace Circle community, affiliates of the Accace Circle, IT services suppliers and administrative services in the premises of Accace Circle for the purpose of maintenance only
    Transfer to third country: N/A
    Data subjects: contact person of the interested company

  • Marketing

    Purpose of personal data collecting: sending our newsletters about important and interesting business-related news, events invitations and other Accace Circle materials.
    Legal basis: Art. 6 and 7 from the Regulation (GDPR) regarding the lawfulness of processing and consent; Recital 42 (GDPR) regarding the burden of proof and requirements for consent, and Recital 43 (GDPR) on freely given consent
    Scope of personal data: name, surname, company, function, e-mail, phone number, interests (countries, business areas, material/communication type), CVs, other details that the user is including in the available message box
    Recipients: IT services suppliers and administrative services in the premises of Accace Circle for the purpose of maintenance only
    Transfer to third country: N/A
    Storage period: for the period of consent of the data subject or for the period of the contractual relationship (for clients/partners/suppliers)
    Data subjects: contact persons of Accace Circle´s clients, potential clients, individuals interested in receiving the information our company is offering (newsletters, events, informational or promotional materials, career and business opportunities)
    Categories of processing: collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, alignment or combination, restriction, erasure or destruction

  • Job applicants

    Purpose: keeping records of unsuccessful job applicants of the controller
    Legal basis: consent (art. 6 para. 1 a) of the Regulation)
    Scope of personal data: data stated in curriculum vitae and other accompanying documents
    Recipients: IT services suppliers and administrative services in the premises of Accace Circle for the purpose of maintenance only
    Transfer to third country: N/A
    Storage period: for the period of 2 years
    Data subjects: job applicants

Please read also our Privacy and Cookie Policy for more details about the data we collect via our website (forms, email, phone), the way we collect it and how you can handle it.

Accace Circle as the Processor shall process the Personal Data in the areas of the provision of the services based on the contract or any other legal act:

  • HR and Payroll services

    Purpose of personal data collecting: Provision of the services of the fulfilling of the obligations of the employer related to employment relationship or to similar labour relations
    Legal basis: compliance with a legal obligation of the controller (art. 6 para. 1 c) of the Regulation) based on the local legislation and performance of contract (art. 6 para. 1 b of the Regulation)
    Scope of personal data: personal data required in terms of the special legal regulations stated in the local legislation
    Recipients: Social insurance company, health insurance companies, tax authorities, supplementary pension insurance company, labour inspectorate, Labour offices, courts, law enforcement authorities, bailiff, payroll software providers, IT services suppliers, administrative services providers in the premises of Accace Circle for the purpose of maintenance only
    Transfer to third country: N/A
    Storage period: for the period of the contractual relationship with the controller and afterwards for 11 years
    Data subjects: Employees of the controller, spouses of the employees, dependent children of the employees, parents of the dependent children of the employees, close relatives, former employees
    Categories of processing: collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction

  • Accounting services

    Purpose of personal data collecting: maintenance of accountancy of the controller according to local legislation
    Legal basis: compliance with a legal obligation of the controller (art. 6 para. 1 c) of the Regulation) based on the local legislation
    Scope of personal data: personal data required in terms of the special legal regulations stated in the local legislation
    Recipients: Social insurance company, health insurance companies, tax authorities, accounting software providers, IT services suppliers, administrative services providers in the premises of Accace Circle for the purpose of maintenance only
    Transfer to third country: N/A
    Storage period: for the period of the contractual relationship with the controller and afterwards for 11 years
    Data subjects: employees, statutory bodies and shareholders of the controller
    Categories of processing: collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction

  • Tax services

    Purpose of personal data collecting: Provision of tax advisory services according to the local legislation
    Legal basis: compliance with a legal obligation of the controller (art. 6 para. 1 c) of the Regulation) based on the local legislation
    Scope of personal data: personal data required in terms of the special legal regulations stated in the local legislation
    Recipients: Social insurance company, health insurance companies, tax authorities, accounting software providers, IT services suppliers, administrative services providers in the premises of of Accace Circle for the purpose of maintenance only
    Transfer to third country: N/A
    Storage period: for the period of the contractual relationship with the controller and afterwards for 11 years
    Data subjects: employee, statutory body, shareholders of the controller
    Categories of processing: collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction

  • Legal services

    Purpose of personal data collecting: Provision of legal services according to the local legislation
    Legal basis: compliance with a legal obligation of the controller (art. 6 para. 1 c) of the Regulation) based on the local legislation, legitimate interest (Art. 6 para. 1 f) of the Regulation – for protection of the rights and interest of the controller in case of any claims and the performance of a contract (Art. 6 para. 1 b) of the Regulation)
    Scope of personal data: all personal data processed by the controller in the necessary extent for fulfilling rights and obligations laid down by the valid legislation (based on the principle of proportionality)
    Recipients: courts, public authorities, insurance companies, law enforcement companies, IT services suppliers, administrative services in the premises of Accace Circle for the purpose of maintenance only
    Transfer to third country: N/A
    Storage period: for the period of the contractual relationship with the controller and afterwards for 11 years
    Data subjects: Employees of the controller, natural persons performing the services to the controller upon the contract on cooperation, statutory bodies, proxy holders, clients – natural persons, contact persons of the clients
    Categories of processing: collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, alignment or combination, restriction, erasure or destruction

The Data Subject shall have the following rights in relation to the personal data processing:

GDPR rights

Contact:

Jan Matuska, Data Protection Officer
E-mail: GDPR@accace.com

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About Accace Circle

Accace Circle is a co-created business community of like-minded BPO providers and advisors who deliver outstanding services with elevated customer experience. Covering almost 40 jurisdictions with over 2 000 professionals, we support more than 10 000 customers, mostly mid-size and international Fortune 500 companies from various sectors, and process at least 170 000 payslips globally.

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Email: circle@accace.com
Tel.: + 421 232 553 000

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